Committee Minutes

DISCUSSION AND ACCEPTANCE OF ITEMS ON
WAY FORWARD MEETING 1.2.02
The "Colburn Avenue Committee" feels the club has lost its way. We should aim to be more
vibrant, to become more active and set goals for the club to achieve. This in turn will lead the way to attract new members and will help with retention and growth.
Having examined the administration and structure ofthe club to see if it could be made more effective and more efficient, the following proposals have been put forward for consideration.

1. The Club Council should be made up of:
• President
• President Elect
• Secretary
• Treasurer
• and
• a Chairman of each Committee.
AGREED

2. The Committees should be:
• Club Service/Club Administration: (Consisting of Attendance, Web, Welfare, Social,
Speakers,Publicity, etc).
• Fund raising/Community
• Vocational .and Youth,
• Foundation
• International
• Membership
AGREED

3. Committees should-consist of:
• Committee Chairman.
• Chairman "elect"
• Past Chairman.
• Commlttee member 4. {preferably a new member)
AGREED

IMPORTANT - SUGGESTED ROTATION SYSTEM
The Chairman should ideally serve just one year, and remain in the committee as "Past Chairman"
This will provide much stronger, experienced committees.
The Chairman elect will have one year working closely with the chairman to ensure a smooth handover.
This system will take time to bed down, but will provide committee member 4 (or the new member)
with a real sense of purpose and belonging, coupled with 2 years of the committee experience
before becoming Chairman.
Please note given the size of the Club at present it is expected that members may perform more than one role within the club
AGREED

4. Committees should:
• Meet regularly each month.
• Chairman (or his/her committee delegate) should always attend council.
• Post summary of regular meetings on the private members only area of the Club
website.
• Report to club every month at club lunch business meeting.
• Each committee must have a set of clearly defines roles and responsibilities and goals
AGREED

First time around it is suggested that the Chairmen should be:
• The most suitable candidate (matching skills to the position)
• The most experienced in that area
• It is also important that this is discussed with those concerned in advance
AGREED

5. After the first year the rotation system will take care of itself. There will be no need to keep selecting new chairmen unless there is a problem. If for any reason the next chairman is not available for their year ideally it should be someone else who has served on that committee for some time for continuity. When a member has served time on a committee they should be encouraged to move to another committee to widen their Rotary experience
AGREED

6. New Members:
It was strongly felt that new members are appointed to committees at the earliest opportunity and that they have a mentor and are supported and encouraged in club activities.
AGREED
The above is most important if we wish the club to survive and not become just a luncheon club.

Communication
Better communication within the club can pay great dividends. Members need to be educated about Rotary, the roles and projects within the Club. We could use meetings where there are no speakers to talk about Rotary matters. The website can also be used to
greater effect to communicate within the club as well as to the outside area. Regular reporting back at club meetings can encourage involvement from the rest of the club. The mentor role needs to be taken seriously as it is vital we include our new members in all we
do.
AGREED

The following is not a definitive list of issues and the timings are merely suggestions. They are put forward to the Club Council for discussion with a view to forming a Mentoring Guideline for new members to the Club.

ACTION PRIOR TO JOINING
Prospective new member to be invited to a Thursday lunch time meeting
Chaperone appointed to liaise with prospective new member prior to joining.
Chaperone to introduce them to other members and sit with them at lunch.
Provide a breakdown of actual costs, itemizing annual subscriptions, annual meals or weekly meals and any other miscellaneous costs.
Provide a copy of RIBI and London Rotary Magazines
Chaperone to be available as a contact point up until the individual actually joins.

ACTION IMMEDIATELY AFTER JOINING
Mentor appointed immediately after new member joins or when they apply for membership? Can or should the Chaperone continue as the Mentor?
Mentor arranges a meeting with the new member ASAP to introduce themselves and talk over the issues.
Provide name badge and lapel pin.
Ascertain the new member’s skills, experience and aspirations within Rotary.
Provide new member with the codes and passwords for the members section of the club website.
Refer new member to other Rotary (International) web sites, publications and other places where they can access information on local, national and international issues.
Provide the new member with a list of club members and contact details.
Provide a copy of the club calendar of known events and dates for the coming year.
Provide a copy of the Rotary Grace.
Mentor arranges further meetings or offers to be available to discuss problems or issues personally / by phone/email as and when required.

ACTION WITHIN TWO MONTHS OF JOINING
Mentor to explain the club sub group structure and purpose.
New member to be asked if they have any preference as to which sub group they wish to be members of (subject to club requirements and vacancies)
New member advised by person responsible as to what sports events/competitions they can enter or become involved in locally and London wide.
Invite new member to attend a club council meeting as an observer to familiarize them with club decision making processes.
Invite new member to attend the various sub group meetings as an observer.
Invite new member to dine at the top table on a Thursday lunch meeting when there are no guests so that they can chat to President and Secretary.
Explain how charity nominations and disbursements are made within the club.
Explain the Clubs international connections and the process of annual social get togethers in different countries.

4. Still waiting for photos from club for Eve Conways visit and childrens presents - RNOH Stanmore at Christmas - Chase up - LV

APOLOGIES:
Fatima

1. Progress to date discussed:

2. Problems with business cards resolved - Lynn designed new template for the cards using new logos from RI / RIBI. Awaiting details for Tril then can go to print - LV

5. Lots of name badge samples recieved - none meet the needs of Council - continue searching - LV

6. Communication to rest of club.
ACTION: Notes from meeting to be typed up and added to Website - LV

APOLOGIES:
Fatima

1. Progress to date discussed:

2. Harrow People entry for Membership Committee discussed. Was not printed despite being promised - chased up and apology received....promised to put it in the next one - PL

3. Problems with business cards - Lynn designed template for the cards. Problem must use RI / RIBI standard layout. Not available as a template - have to recreate from scratch. Printers offered to do it but would cost. Will do it ourselves - LV

5. Nothing received from Club re Blood Pressure Day or Reunion photos from last May. Lynn to chase up again. - LV

6. Need to discuss with Bob what he needs for Christmas tree and Christmas collections - LV

7. Communication to rest of club.
ACTION: Notes from meeting to be typed up and added to Website - LV

APOLOGIES:
Fatima

1. Progress to date discussed:

2. Harrow People entry for Membership Committee discussed. Wording from Nahid replaced by wording from David. Article submitted and completed - PL

3. Business Cards Fatima typed up list and circulated to members for confirmation of spelling/accuracy before going to print - Complete Lynn design template for the cards - complete. Chase up printers - LV

4. Name Badges -Discussed options and examined a sample badge:
ACTION: Lynn to source and present prices to Council - LV

5. Communication to rest of club.
ACTION: Notes from meeting to be typed up and added to Website - LV

PR COMMITTEE MEETING
20 September 2012

PRESENT:
Lynn, Paddy, Fatima

1. Progress to date discussed:
• Leaflets
• Roll-up banners
• Rotary Flag
• Labels for Membership Committee
All completed

2. Pinner Show examined from PR perspective:
Points raised –
• the banners should have been inside the tent for maximum impact.
• No mention of website address within tent
• Banner not displayed with club name
• Incorrect tabards worn and displayed
• Attention grabber needed to bring people to the stand
• Concern re follow up of interested people – early follow up and feedback from membership committee needed.
ACTION: Lynn to discuss with Bob - LV
ACTION - Photos from Pinner Show to be sent to Pinner and some added to our website. (Lynn reported that Bob had sent some photos as requested)

3. Harrow People entry for Membership Committee discussed. Wording from Nahid probably too long
ACTION: Paddy to contact Harrow People to find out what had been agreed with Nahid - PL

4. Business Cards - List has been circulating for 3 weeks now.
ACTION: Fatima to type up list and circulate to members for confirmation of spelling/accuracy before going to print - FN
ACTION: Lynn to design template for the cards - LV

5. Name Badges -Discussed options and examined a sample badge:
ACTION: Lynn to source and present prices to Council - LV

6. Re-imbursement - the problem of slow re-imbursement from Club discussed. ACTION: Raise issue at Council for better system in future - LV

7. Communication to rest of club.
ACTION: Notes from meeting to be typed up and added to Website - LV

1. Discussed ideas
2. Prioritised ideas
3. Allocated tasks and created goals for the year
4. Set dates for next Committee Meetings from now until end of the year
5. Agreed to share plans with the whole club at next meeting and to report back regularly

• Short-term goals:
Continue to improve
Update regularly with events/photos/club news
Encourage input from the Club

1.2 Facebook Page:
Build a Facebook page for the club and update regularly – more accessible for younger people

1.3 Club Twitter Account:
Set up a Twitter account – link to Facebook entries – update regularly

1.4 Club Leaflet:
Design a new club leaflet – useful for events and Membership committee

1.6 Pop–Up sign:
Design and create a portable pop – up sign specifically for the Club for use at Community/Membership events

1.7 Sponsored Flower Beds in Town Centre :
Useful for keeping the Club name visible in public places

2. Improving Brand and Image of the Club
2.1 New Smarter Name Badges for all Club Members
Ensure all Member have new badge, name spelt correctly and encourage all the wear at meetings and events – very important especially when we have guests

2.2 Harrow Rotary Club Business Cards for Members
Creates a professional image of the Club and a means of communicating with us. Also promotes our Website and Facebook page

2.3 Club Polo shirts and sweat shirts
Make these available to all members especially newer members who haven’t been offered them. Encourage members to wear them at all events

3. Promoting events to the outside world
Support other committees by submitting information to local papers, adding information to website and Facebook page promoting club events

PLEASE NOTE:
Committees wishing us to do this for them must supply the wording and we will ensure it is submitted to the appropriate parties.

ACTIONS:
1. Website:- Lynn
2. Facebook:- Lynn
3. Twitter:- Lynn
4. Club Leaflet:-Fatima
5. Local Press:-Fatima
6. Harrow People – Paddy
7. Pop–Up sign:- Paddy
8. Sponsored Flower Beds:-Paddy
9. Name Badges:-Lynn
10. Business Cards:- to be decided
11. Club Polo shirts and sweat shirts: -Lynn
12. Promoting events to the outside world:-All

FUTURE COMMITTEE MEETING DATES:
20th September – 2.00pm
8th October – 6.30pm
8th November – 2.00pm
3rd December – 6.30pm

PR COMMITTEE MEETING

Discussed how to improve future garden party:
- Improve communication to Club members leading upto event
- Deadline for ticket sales enforced with club members
- Arrange younger help with gazebos - maybe approach scouts
- Organise better rota and allocate one person to co-ordinate on the day
- Music on pa system between band sets
- New gazebos to guarantee cover for all - aim to increase ticket sales
- Must thank all helpers - LV to advise President
- MC on the day to improve communication during the event
- Make better use of croquet and boules - one person to organise each - make more money on the day
-Acetate signs to avoid confusion about cake prices, etc

Discussed ideas for future events:
- Golf Day
- Quiz Night
- Pro Celebrity football match
- Race night
- Celebrity endorsement/Ali's dream

- Dinner Dance in December
- Raffle for Dinner Dance - Meals from restaurants ando other ideas
- Golf Day - Gary to follow up
- Barclays Matching

- February Quiz discussed
- Raffle prizes for quiz - each committee member to ask a club member
- Charity donations
- Barclays support
- Pinner Club raised £3000 in collections

- February Quiz discussed - last details reviewed
- Raffle prizes for quiz
- Barclays support
- Pinner Club raised £3000 in collections

Present: President Gary Banger, Hon Secretary David West, PP John Newby
PP Colin MacDougall, PP Tony Arens, Sat Bose, Nigel Warburg.

Apologies: Assist Secretary Ron Turvey, Hon Treasurer Alf Sargent, PP Mike Smith,
PP Nick Cervantes- Watson, Paddy Lyne.

Minutes: The minutes of the meeting held on the 10^th June were approved and signed.

Matters Arising: (a) Merger with Kingsbury & Kenton: Following proposals submitted to Kingsbury & Kenton by President Gary as instructed by Council, Kingsbury & Kenton had decided not to proceed with the merger.
(b) Meeting with Pinner Club: Pinner were quite happy that Charities other than Rotary collected in Pinner during the Christmas Period, therefore the collection dates agreed by this Club with
Sainsburys in Pinner and Tesco in Pinner Green would be offered to other Charities. ACTION S B.
(c) Peter Sorrell : President Gary had contacted Peter concerning his resignation from the Club, and Peter had agreed to become a Friend of Rotary.

Secretary’s Report: David confirmed that Nigel Warburg had now been inducted into the Club. He also said he would be requesting the the names of committee members from the respective Service Chairman for the Rotary year 2013/2014.

Club Service/ Administration: David suggested that in future Council meetings be held on the 2^nd Tuesday in the month, this was agreed. ACTION DW.

Membership: Colin had interviewed Robert Dick concerning his membership application, and recommended a seven day notice be issued. Council agreed and instructed David West to issue one.
Robert’s classification would be Financial Services Consultant. ACTION DW.

Community: Following the resignation of Bob Aitcheson Colin MacDougall agreed to take over as Community Service Chairman. Council then agreed to co-opt Colin on to Council. Colin would contact Harrow High School concerning their recent proposal. ACTION C M.
However it was decided not to proceed with the Swimathon on the 21^st September mainly because our present web-site could not cope, but an event such as this could well involve more local Rotary Clubs.

Fundraising: Sat reported that Waitrose at South Harrow and at Harrow Weald had agreed to have Charity collections for us in their stores during July & August. He had also contacted three banks as possible sponsors for future events. More helpers for the Garden Party were required, an appeal would be made on Thursday.

International: Some aspects of the re-union in Bournemouth were discussed.

Foundation: It was agreed to make a donation of £1000.00 for the Rotary Year 2013/1012 to Foundation.
ACTION DW.

Present: President Gary Banger, Hon Secretary David West, PP Tony Arens,
PP Nahid Bothe, PP Nick Cervantes-Watson, Lynn Vereenooghe.

Apologies: I P P John Newby, Asst Secretary Ron Turvey, Hon Treasurer Alf Sargent,
PP Mike Smith, PP Colin MacDougall, Sat Bose, Bob Aitcheson.

Minutes: The minutes of the meeting held on the 18^th February were approved and signed.

Matters Arising: Possible Merger with Kingsbury & Kenton : Following the recent visit of
Kingsbury & Kenton, President Gary was waiting to hear from their President Elect Hugo Hodge. In anticipation of further discussions it was decided to form a sub-committee,
consisting of President Gary, Hon Secretary David West, and PP Colin MacDougall.
ACTION GB.

Secretary’s Report: David reported that the Mayor’s visit would take place on the
25^th April 2013. The next guest evening would be held at Pinner Hill Golf Club on the
30^th May 2013. He also informed Council that he had heard from Martin Cross a former
member of the Club, and had been in contact with the Secretary of Burnham Beeches Club
which Martin hoped to join.

Treasurer’s Report: The subscriptions to R I and RIBI have been paid. The balance on the
General Fund was £8083.13p.

Charity Account Report: The balance on this account was £7019.29p. Following a suggestion by David West the £700 due to Northwick Park Rotary Club would be made on the 21^st March when Mike Billington the Treasurer would be speaking .David will
forward £700 to the Treasurer of Pinner Rotary Club. ACTION DW.
A donation of £ 250 had been made to Harrow in Europe in respect of the Kodak Youth Football Club.

Club Service/Administration: David said he would remind members to arrange for a
substitute if they could not carry out their duty as a duty or host Rotarian.

Membership: A report had been received from PP Colin MacDougall expressing his concern
that no progress had been made in attempting to attract new members to join the Club.
He recommended that “The Way Forward” committee should be re- instated to discuss the
future of the Club and to set out a programme for action concerning membership as soon as possible. Council agreed and at the next meeting of the Club volunteers would be asked to join this committee. ACTION N B & CM.

Community & Fundraising: David reported that Bob had had a meeting with the new vicar of St Johns in Harrow to see if we could assist each other, he would be reporting back to the Club. Dates had been arranged for the Christmas Collections in December 2013.
The Swimathon on the 21^st September 2013 would be discussed at the next committee meeting.

International: Nick reported that the committee responsible for the 2014 re-union will
be visiting Bournmouth at the end of April.
Mali Project: A letter had been received from Project Muso setting out two possible options
for the project which we will undertake with our five contact clubs.
As Fernand Fuger, President of the International Committee has reservations about the 2^nd project, he requested Council the to approve the 1^st project so he can submit the paperwork
to District. Agreed by Council. ACTION NW.

Public Relations: Lynn said she was still trying to obtain some name badges that could be used by all members of the Club. ACTION LV.

District: David reported that the District Assembly Dinner would be held on 9^th April 2013,
if any member wanted to go the Club would pay for them. There were also separate sub-committee meetings arranged for the Chairman and Committees for the Rotary Year 2013/2014.

Any Other Business: Lynn then informed Council that it was her parent’s
Diamond Wedding Anniversary on Thursday 28^th March 2013, and she was hopeful both
Shirley & Derek would be able to attend. It was agreed we should make a fuss of this special couple, partners would be invited, along with PP Tom Borland. ACTION DW.

Present: President Gary Banger, Hon Secretary David West, Asst Sec Ron Turvey,
PP Colin MacDougall, Sat Bose, Lynn Vereenooghe.

Apologies: I P P John Newby, Hon Treasurer: Alf Sargent, PP Mike Smith, PP Tony Arens,
PP Nick Cervantes- Watson, Bob Aitchison.

Minutes: The minutes of the meeting held on the the 23^rd January 2013 were approved and signed.

Matters Arising: Visit of Kingsbury & Kenton 21^st February 2013 , the format of this meeting was discussed and agreed.

Secretary’s Report: David said he had been in contact with the Mayor’s office and two dates were available for the Mayor’s visit the 14^th March and the 25^th April, he would discuss this with Alan Haine. ACTION DW
It was agreed that the A G M would be held on the 18^th April 2013.

Charity Account Report: David reported that there was a balance of £5586.90p in this account. He also reported that this account included an amount of1997.92p which was transferred from Harrow Rotoract’s Charity Account when the Club was dissolved.
The three sponsoring Clubs were ourselves, Northwick Park & Pinner. It was decided to make payments of £700 to each of Northwick Park and Pinner’s Charity Accounts.
ACTION DW.

The accounts for the Charitable Fund for the year ending 30^th June 2012 were approved by Council and these would be presented to the Club for approval at the business meeting on the 14^th March 2013.

Club Service/Administration: David reported a full speakers programme until the end of February. He also requested approval for the speakers expenses of £15 on the 28^th February 2013, this was approved.

Membership: Concern was expressed by members of the Council that no progress was being made in attracting new members and a lengthy discussion followed. It was decided totarget the over sixty’s group such as U3A etc. Sat said his wife who was involved with Harrow U3A would provide the organisation with information about Rotary. We should also make more effort to implement “Friends of Rotary” and all members should be prepared to sell Rotary. President Gary suggested that Trill our newest member should be seconded on to the membership committee with special responsibilities for “Friends of Rotary” ACTION MEMBERSHIP COMMITTEE.

Fundraising: Sat reported that the Quiz held on the 2^nd February had raised £1865.29p which included a contribution of £750 from Barclay’s Bank.

Public Relations: Lynn reported that details of the International meeting in Madrid had been posted on the website.

She also expressed concern that not many members used Facebook etc, and would be prepared to talk to the Club about it. Finding namr badges was still a probl

Any Other Business. A request had been received from Harrow in Europe for a donation to assist Kodak Youth football Club to take part in a tournament in Douai at Whitsun 2013.
Council was quite happy for this donation to be made as long as the Community and Fundraising committee agreed. Colin would inform Bob Aitchison. ACTION CM & BA.

President Gary then said that a member of the club had approached him concerning his wife joining the Club, and wanted to know in these circumstances should members of the club be asked if they had any objections before the seven day notice was issued.
Following a discussion it was agreed the present procedure for electing a new member was adequate.

Present: President Gary Banger, Hon Secretary David West, PP Nahid Bothe,
PP Tony Arens, PP Colin MacDougall, Sat Bose.

Apologies: I P P John Newby, Assist Sec Ron Turvey, Hon Treasurer Alf Sargent,
P P Nick Cervantes- Watson, PP Mike Smith, Bob Aitchison, Lynn Vereenooghe.

Matters Arising: Possible Merger with Kingsbury & Kenton: Kingsbury & Kenton would attend a lunchtime meeting at our Club, date to be arranged. ACTION D W.

Secretary’s Report: David reported that the District Governor Eve Conway would be visiting the Club tomorrow the 24^th January.

Charity Account Report: David reported the balance was £7224.81p, but about £3000 had come from Rotaract which was now disbanded. Once the rest of the monies from the old Nationwide Account has been transferred to the new one with Santander then Pinner & Northwick Park would be re-imbursed with their share of the Rotaract Money.
ACTION D W.

COMMITTEE REPORTS:

Club Service/ Admin: David said speakers had been arranged for January and February,The Mayor of Harrow would be invited in March. ACTION DW.

Membership: Various ways of attracting members were discussed, such as Facebook, U3A, and encouraging people to become “Friends of Rotary” ACTION N B & S B

Community & Fundraising: A recent meeting had been held and and the following events would be held: ie Swimathon September 2013 , Stroke Awareness Day 5^th October 2013. Tony Arens said he would provide a date for the Garden Party in due course.
It was agreed to give donations to the following ie Harrow Womens Centre £300.
Migrant Childrens Foundation,£250 a Charity in China.
A donation of £150 would be presented to the representative from Mind in Harrow who would be speaking to the Club on the 7^th February 2013.
The amount of £1556 raised at our recent Christmas Collection would be presented to Colin Hinton from Ali’s Dream at the Guest Evening on the 31^st January 2013.
Sat said the monies raised from the Quiz on February 2^nd would be used to fund Kids Out this year. Barclays Bank would also donate £750 to Kids Out.

International: Monies were being collected for the International Re-union in Madrid.

Any other Business: President Gary said a Special Rotary Concert would be held on Saturday 23^rd February, our ambassadorial scholar Hedi would be performing. A vote of thanks was given to Enid & Sat for their hospitality.

Present: President Gary Banger, I P P John Newby, Hon Secretary David West,
Hon Treasurer Alf Sargent, PP Tony Arens, PP Colin MacDougall, Bob Aitcheson,
Sat Bose, Lynn Vereenooghe.

Apologies: Assist Secretary Ron Turvey, PP Nick Cervantes-Watson, PP Mike Smith,PP Nahid Bothe.

Minutes: The Minutes of the meeting held on the 13^th November were approved and signed.

Matters Arising: (a) David confirmed that the Charity Account had now been opened with Santander.
(b) I P P John Newby confirmed that Nower Hill School had submitted two entries for Youth
Makes Music on the 18^th March 2013.
(c) Merger with Kingsbury and Kenton: It was decided that President Gary should contact
the President Elect Hugo Hodge to arrange an informal meeting at a local restuarant between the two Councils of the Clubs. ACTION G B
(d) R I B I re- Districting Proposals: As there would now be no change to the Clubs in the District this matter was not discussed at the last District Council Meeting.

Secretary’s Report: David reported lack of support from members for a meeting on the 27^th December so suggested that this meeting was cancelled, but to hold a Guest meeting on the 3^rd January 2013, this was agreed.

Mini A G M : No nominations had been received for President 2013/14 , President Elect 2014/15, there were no other nominations for Secretary, Assist Secretary and Treasurer, but David, Ron and Alf had agreed to stand again.
In view of a possible merger with Kingsbury and Kenton it was agreed to take no action at the moment re: President 2013/14, President Elect 2014/15, but President Gary said he would be prepared to be President 2013/2014 if required.
A gratuity of £100 would be given to staff at The Comfort Hotel.

Treasurer’s Report: Alf then produced the accounts for the Rotary Year 2011/12 for Councils approval. David then proposed that these accounts be accepted, Colin seconded,
and all approved, they would be presented at the Mini A G M.
The Club account balance was £8340.39p and the Charity Fund was £5195.98p

Club Service/Administration: David reported that speakers had been arranged until the end of January, a plastic wallet would be provided for promotional material for new members. ACTION DW

Membership: Colin reported that Nahid had visited businesses in Hatch End seeking prospective members. A concentrated effort to attract new members would be made in January 2013. ACTION NB

Community and Fundraising: Bob reported that he had made the Rotary Christmas Tree which was now on display with the other 34 trees at the recent Christmas festival at St Mary’s Church Wealdstone. Council then thanked Bob for his efforts in helping to promote the Club. However, Bob said he was disappointed with the response to the Christmas Collection Rota, it was hoped that more members would come forward to help.
Sat said there were still tickets available for the Charity Event on New Year’s Eve.
A flyer would be available in January concerning our quiz on the 2^nd February 2013
It was agreed to pay £185 plus vat for an advert to appear in the Shooting Stars Diary for 2014.

Public Relations: Lynn said that the clubs facebook was looking good, eleven people had viewed it. She also said her daughter Leanne would be willing to speak to the club about her recent trip abroad. Colin said his neighbour’s son Adiel Radia would also be willing to speak to the club about his trip abroad. There was still a problem with the acquisition of name badges.

Any Other Business: President Gary then said he would like the Club to sponsor gifts for 10 children who would spend Christmas at the Royal Orthopaedic Hospital Stanmore, they would receive £100 in gift tokens and £150 worth of presents. Council agreed.
It was also agreed to purchase a Shelter Box. ACTION DW

Present: President Gary Banger, I P P John Newby, Hon Secretary David West
P P Tony Arens, P P Mike Smith, Bob Aitcheson, Lynn Vereenooghe.

Apologies: Hon Treasurer Alf Sargent, Assist Secretary Ron Turvey, P P Nahid Bothe, P P Colin MacDougall, P P Nick Cervantes- Watson, Sat Bose.

Minutes: The Minutes of the meeting held on the 16th October were approved and signed.
Matters Arising: (a) Prospective Member (Tril): David confirmed that following a recent lunchtime meeting , when Colin had reported a favourable interview with Tril, members of the Club instructed that a seven day notice should be issued. This had been done, and as no objections had been received. Council instructed David to arrange an induction date with Tril. ACTION D W.
(b) Charity Account Transfer: Because of pressures of business Jonathan had been unable to have his signature verified, Council authorised payments to be made from the Charity Account with the Nationwide until the new account was opened.
(c) Youth Makes Music: The appropriate application had been forwarded to Nower Hill School.
(d) Colin and David had discussed the quality of meals with the banqueting manger at The Comfort Hotel who had assured them that he would speak to the chef and hopefully there would be an improvement. In fact David reported that the chef would discuss the meal with him to see if there were any complaints.
(e) R I B I re-Districting Proposals: These would be further discussed at a special District meeting on 28th November. John Branch would represent the club.
Secretary’s Report: David said he would be asking the club members if they wanted to meet on the 27th December 2012.
He confirmed that the next Council meeting would be held on the 12th December with the Mini A G M on the 13th December.
Treasurer’s Report: David reported that the Club Account balance was £8465.01 and the Charity Account balance £5195.98 allowing for the outstanding payments and the Rotaract money transfer.

Club Service/Administration: David said the committee would continue to ensure the duties of host and Duty Rotarian were carried out, and there were at least two speakers a month. There would be more Job Talks by members.
Membership: There was concern expressed by Council at the lack of any initiatives to attract new members into the Club. It was suggested that wives of present Rotarians could
join the Club, also President Gary was instructed to approach Kingsbury and Kenton a lunchtime Club to see if they would consider merging with this Club. ACTION G B.

Community & Fundraising: Bob said more members were still required to assist with the Christmas Collection in December. It was decided to collect money for Ali’s Dream
a local Charity raising money for research into Children’s Brain Tumours. Colin Hinton, one
of the founders of the Charity would be invited to speak to the Club on Thursday 22nd
November 2012. Bob was given authority to purchase some collecting buckets. ACTION B A.

International: The Swot Analysis required by the International Commission would be debated on Thursday 15th November 2012. A list of the Club’s activities was passed round
on Nick’s behalf and Council members were requested to update this. ACTION DW.
Public Relations: Lynn reported that the entry inviting people to join the Club would be published in the next issue of Harrow People.
There had been problems with obtaining a template for the business cards, but it was hoped this would be sorted by ourselves.
The Facebook Page is now ready to be shown to the Club, Lynn will arrange a date with Alan. ACTION LV.
Lynn requested the following information for the Web –Site re: Blood Pressure Day, David will send report, Mike to send photographs of the International Re-union in May.
ACTION DW & MS.
Lynn will also discuss with Bob his requirements for the Christmas Collections and the Christmas Tree at All Saints Church Harrow Weald.
It was agreed then she should purchase some “Rotary Car Stickers” which would be available to members at a £2 fee. ACTION LV.
Any Other Business: David said he had received a £50 donation for our Charity Fund from Bushey Metropolitan Sports Club for the unused Novelties which would be used at their Firework Display.
Date Of Next Meeting: Wednesday 12th December 2012

Present: President Gary Banger, I P P John Newby, Hon Secretary David West, PP Mike Smith, PP Colin MacDougall, PP Tony Arens , Lynn Vereennooghe, Sat Bose, Bob Aitchison.

Apologies: Assist Secretary: Ron Turvey, Hon Treasurer: Alf Sargent, PP Nahid Bothe, PP Nick Cervantes- Watson, Jonathan Lemon.

Minutes: The minutes of the meeting held on the 13th August were approved and signed.

Matters: Arising : (a) The Way Forward ! It was decided to adopt the mentoring proposals put forward by Bob Aitchison and these will be recorded on the Club’s Website.
(b) Frank Acton, Peter Sorrell, and Honorary Member John Barnard: It was decided to keep in touch
with Frank Acton, Colin would speak to Peter, unfortunately as no response had been received from
John Barnard his Honorary Membership would lapse at the end of the Rotary year.
(c) Gift Aid The papers were being collated and signed , they will then be forwarded to the
Inland Revenue. ACTION MS.
(d) Charity Account Transfer : The appropriate papers were being signed to enable the transfer to Santander to take place.

Secretary’s Report: David reported that Jonathan Lemon had requested Leave of Absence from the
15th September 2012 until the 31st March 2013. Council agreed. ACTION DW.

Treasurers Report: David reported that Alf had submitted the following Account Balances ie:
General and International Account £8637.85p, Charity Account: £9115.98p

COMMITTEE REPORTS:
Club Service/Club Administration: David reported that a meeting had been held, and the following actions would be taken ie: (a)The speaker programme would be reviewed monthly
allowing chairman of committees to speak on least 2 lunchtimes per month.
Peter Johnstone from the “Blood Tissue Bank “would be speaking at the next Guest evening on the 29th November when a Cheque for £1000 would be presented to the Charity.
Two Theatre Trips would be arranged, one to Windsor in October and one to Watford in November.

Membership: First of all a vote of thanks was recorded to Lynn for producing the new leaflets
promoting the Clubs, also the pop-ups showing the activities of the Club. These would be on display
at the Pinner Village Show on the 15th September 2012.

One prospective member had attended at least two meetings of the Club, further action would be considered at the next Council meeting.
Colin had now received Rotary Magazines for distribution to Doctors Surgeries etc.
ACTION CM

Community and Fundraising: Bob expressed his disappointment that none of his committee members arrived for a recent meeting, but one would be arranged for the 25th September.

Bob then listed some of the actions which were being considered by his committee ie: Sponsoring roundabouts, assisting at Harrow Marathon, using an empty shop in Harrow for charitable purposes, and a Swimming charitable event.
He then dealt with the administration concerning our stall at Pinner Village Fair on the 15th September 2012.
David said he was hopeful that six nurses would be available for the Stroke Awareness Day on the 6th October 2012.

Fundraising: Sat confirmed that the Civic Centre had been booked for a Quiz on Saturday 2nd February 2013. Northwick Park would be asked if they were holding a Quiz in February.
International: The programme for the International Re-union would be considered in March 2013.

Public Relations: Lynn informed Council that she had also ordered a Banner which should arrive in time for the Harrow Show. Names for business cards had been received, but she asked David to request more at the lunchtime meeting on Thursday. At a recent P R committee meeting, concern had been expressed relating to the following ie: Name Badges were not being worn, no Banners were displayed, the Host and Duty Rotarians duties were not available to all members at Club meetings.
David said he would see what information was in the Rotary cupboard at the Hotel. ACTIONDW

Any Other Business: John Newby said he would contact someone at Harrow School to see if the school wished to participate in Youth Makes Music 2013.

Present: President Gary Banger, Hon Secretary, David West, Ass Secretary Ron Turvey, PP Tony Arens, PP Colin Macdougall, PP Nahid Bothe.
Apologies: I P P John Newby, Hon Treasurer Alf Sargent, PP Nick Cervantes-Watson, Lynn Vereenooghe.

Minutes: The minutes of the meeting held on the 12th June were approved and signed.

Matters Arising: (a) The Way Forward, a committee meeting would be held to discuss the mentoring proposals put forward by Bob Aitchison. (b) Council decided to implement the proposal concerning “Friends of Rotary”. In future members and potential members who could not attend Rotary meetings because of pressure of Business etc, would be asked to pay an annual fee of £5. This would entitle them to attend Rotary meetings when they could and join in Social activites of the Club. ACTION.NB.
(b) Gift Aid: Mike Smith had now received the relevant papers from Alf Sargent and he would be dealing with this matter. ACTION MS.

Secretary’sReport: David reported that the only Honorary member who wished to be put on the R I Data Base was Judge Judith Hughes. He had also written to John Barnard to inform him he was had been elected an Honorary member of the Club but had not received a reply. President Gary would contact John Barnard, he would also contact Peter Sorrell concerning his membership of the Club ACTION G B. Nahid would also contact Frank Acton.
ACTION NB.

COMMITTEE REPORTS:
Club Administration: David reported that a speaker was required for the Guest evening on the 30th August; Sat would contact the person who spoke about the Breast Tissue Bank at the Garden Party. Bob Aitcheson had ageed to give his Job Talk in September. President Gary expressed his concern at the number of members not giving their apologies at Club meetings. Following a discussion it was decided to charge members for Lunch if they did not give apologies.

Membership: The plans for the coming year were being formulated. ACTION NB.

Community: No response had been received from St Ann’s Centre concerning Stroke Awareness Day on the 6th October, President Gary to chase. ACTION GB.

Leanne Vereenooghe: At a previous Council meeting it had been agreed to give 20% of whatever Leanne raised for her trip to Swaziland as this was £3000 then the Club sponsorship would be £600. ACTION AS.

International: President Gary reported that the next International Commission meeting would be held in Barcelona on the 26th November 2012.
A member of the Vilvoorde Club was to be involved in a 800 million pound project concerning a new Egyptian Museum.
Fundraising: Percentage allocation targets will be given to Local and National Fundraising.
Any Other Business: It was decided that the four new tents purchased by the Club would be made available to members for hire, but a charge of £10 per Tent would be made, to go into the Charity Fund. Efforts would be made to ascertain the whereabouts of some of Clubs property accumulated over many years such as the Whitefriars Goblet presented at the Club’s 25th Anniversary ACTION CM.

A vote of thanks was passed expressing the Club’s gratitude to Tony & Jane Arens for the work they did at the Garden Party,

Present: President John Newby, President Elect Gary Banger, Hon Secretary David West, PP Tony Arens, PP Nahid Boethe, Sat Bose,Jonathan Lemon
Apologies: Assist Secretary Ron Turvey, Hon Treasurer Alf Sargent, PP Colin MacDougall,PP Mike Smith, PP Nick Cervantes-Watson,Bob Aitchison.

Minutes: The Minutes held on the 1st May 2012 were approved and signed.
Matters Arising:
(a) President’s Evening: This had been postponed until 2013 when a joint one would
be held for President John Newby and President Elect Gary Banger.
(b) The Way Forward: The report on Mentoring produced by Bob Aitchison would be considered at the next Council Meeting as well as the proposal concerning “Friends of Rotary”.

Secretary’s Report: David reported that eight members of the Club had volunteered to act as Stewards when the Olympic Torch visits Harrow.The evening meetings on the 30th August and the 29th November would be held at Pinner Hill Golf Club.
He also informed Council that Honorary Members were included in R Is Data Base which showed the total members of the Club. All those with e-mail addresses shown would receive e-mails from R I & R I B I.Honorary Members were also entitled to visit any other Rotary Club.David was instructed by Council to ascertain if our Honorary Members who were not on the Data Base wished to be included. ACTION DW.

Treasurer’s Report: It was decided that the Trustees of the Charity Fund ie Jonathan Lemon, David West & Mike Smith would be signatories to the account,any two out of the three signatures would be accepted. Administration of the account would be dealt with by Mike. The Nationwide Building Society would be contacted. ACTION DW & MS.

Community & Vocational: President Elect Gary would contact St Ann’s Centre in Harrow to confirm our booking for Stroke Awareness Day on 6th October 2012. ACTION GB.

Discussions will take place to see how we can assist David Phelops and his mentally handicapped choir.
ACTION JN.

International: The committee responsible for organising the International Re-Union at Bournemouth in 2014 will visit Bournemouth in September or October.

Fundraising: Some local Rotary Clubs had been visited to publicise the Garden Party, it was hoped that this would be finalised during the next three weeks. Gary and Sat will visit Edgware and Stanmore on the 20th June 2012.
ACTION ALL MEMBERS.

Fundraising ctd:Tony & Sat expressed their concern that no “Gift Aid”had been collected concerning our Garden Party in2011. It was decided to ask Mike Smith to deal with this and all future payments. Sat and his committee will decide how to raise money with the!Polio Plus Teddy Bear presented to us by Assistant District Governor David Palmer at our last Guest Evening. ACTION SB.

Sat reminded Council that a Charity Evening had been arranged on 31st December 2012 at the Police Sports Club , Bushey. President Elect Gary said one of the charities to benefit from this would be “Headway”. Barclays Bank would also sponsor this event and the Garden Party.

Any Other Business: President Elect Gary then presented his Agenda for the meeting of the Committees of the Club on Thursday lunchtime on 14th June 2012.
It was agreed to provide funds up to £150 to Shaftesbury School for their end of term Barbecue.

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ROTARY CLUB OF HARROW
COUNCIL MINUTES
1ST MAY 2012
Present: President John Newby, President Elect Gary Banger, Hon Secretary David West, PP Tony Arens, PP Colin MacDougall, Bob Aitchison,
Sat Bose.
Apologies: Hon Treasurer Alf Sargent: Assist Secretary Ron Turvey, PP Mike Smith, PP Nahid Boethe,PP Nick Cervantes-Watson.
Minutes: The minutes of the meeting held on the 21st March were approved and signed.
Matters Arising: (a) Peter Sorrell: David West reported that a cheque had been received from Peter concerning his subscriptions.
(b) President’s Evening: Bob Aitchison agreed to see if he could arrange the entertainment. ACTION BA.
(c) The Way Forward: Bob Aitchison had submitted a report on Mentoring which could be adopted by the Club. This would be discussed further at the next Council Meeting.

The Way Forward ctd:
David then put a proposal forward that we adopt the scheme “ Friends of Rotary” ie: this would involve members who could not attend club meetings because of business pressures and also potential members, an administration fee would be charged say £10. This would enable them to attend Rotary meetings and and other functions. The Way Forward committee would consider this and report back at the next Council meeting.

Secretary’s Report: David reported that entries had
been submitted for the District Directory 2012/2013.
He also reported that the members of Council for 2012/2013 elected at the recent A G M were:
Bob Aitcheson, Colin MacDougall, Lynn Vereenooghe,
Nahid Boethe, Sat Bose, and Tony Arens.

It was agreed that 2011/Chairman should give their Reports for the year at the Club Assembly to be held on the 21st June. Treasurer’s Report: David reported that the Budget for the Rotary year 2012/13 was accepted at the AGM.

COMMITTEE REPORTS:
Membership: Colin said there were two prospective members in the pipeline.
Community and Vocational : Bob said in association with Sat he would be contacting retail outlets during the next few days concerning the Christmas Collection this year. ACTION BA & SB.
Gary will book St Ann’s centre for “Stroke Awareness on the 6th October 2012. ACTION GB
It was agreed to make a donation of £500 to “ St Mark’s Foundation.”
Foundation: The Club’s contribution to “Foundation for this Rotary year 2011/2013 would be £2500.
John Branch will host an Ambassidorial Scholar.
Fundraising: Sat said that Barclay’s Bank will be represented at the Garden Party on the 22nd July,to enable them to sponser the event.
Tony will draw up a list of local clubs for members to visit to promote the Garden Party.He was given permission to purchase four tents.
Date of next meeting: Tuesday 12th June 2012

Present: President John Newby, President Elect Gary Banger, Hon Secretary David West, PP Colin MacDougall, PP Mike Smith, PP Nick Cervantes-Watson, PP Nahid Boethe,Jonathan Lemon, Bob Aitchison.
Apologies: Assistant Secretary Ron Turvey, Hon Treasurer, Alf Sargent, PP Tony Arens, Paddy Lyne.
Minutes: The minutes of the meeting held on the 15th February were approved and signed.
Matters Arising: (a) Peter Sorrell: David West reported that Alf Sargent would be sending Peter a letter concerning the current position with his subscriptions.
(b) President’s Evening : The venue Porters Park Golf Club at Radlett had been booked for the 31st May 2012.
(c) The Way Forward: A meeting had been held with President Elect Gary Banger who had agreed to implement most of the recommendations made by the committee.
Gary would be appointing the Chairman of various Commitees for the Rotary Year 2012/2013 in due course.
Matters arising ctd:

Gary said he hoped he would have support at the District Assembly in London on April 18th.
It was decided that the first meetings of the 2012/2013 Committees would take place at lunchtime on Thursday 14th June, to be followed by the Club Assembly on the 21st June.

(d) Bournemouth 2014: Nick reported that following his recent visit with Mike Smith to three Hotels in Bournemouth
the recommended Hotel was the Highcliff Marriott.
He then asked Council if they would agree to a Contract being drawn up with the Hotel and a deposit of a £1000.
Council agreed unanimously. ACTION N W
Secretary’s Report: David suggested that the meeting on the 17th May 2012 should be a”Scatter Meeting” and the meeting on the 24th May held at the Masonic Centre.
Council Agreed. The Annual General Meeting of the Club would be held on the 19th April 2012.
COMMITTEE REPORTS:
Club Service: Colin reported there were three prospective members in the pipeline. ACTION CM

Community & Vocational: It was decided to hold the Stroke Awareness Day on Saturday 6th October 2012. Bob Aitcheson then informed Council that he was quite happy to organise a Christmas Collection the weekend before Christmas 2012. Council agreed and thanked Bob. ACTION BA
International: President John said that British Airways still had not re -imbursed the Saronno Club with the transport costs concerning the Ash Cloud problems in 2010. He would contact them. ACTION JN.
Fundraising: The Garden Party would be held on Sunday 22nd July 2012.
Sat said he would be discussing with members the possibility of holding a Bushey Charity event on New Years Eve. ACTION SB.
Any Other Business: Bob Aitchison our newest member said he enjoyed being a member of the Club but wished to express his views concerning the induction of new members into the Club. These included the following ie: (a) Lack of information concerning subscriptions. (b) New members should be appointed to a committee where their strengths would be fully utilized. A mentor should be appointed for each new member but all members of the Club should be
involved. President John thanked Bob for his comments and said action
would be taken to address his concerns. ACTION ALL OF US

ROTARY CLUB OF HARROW
COUNCIL MINUTES
15^TH FEBRUARY 2012

Present: President John Newby,President Elect Gary Banger
Hon Secretary David West, PP Colin MacDougall, PP Mike Smith, PP Tony Arens, Sat Bose, Paddy Lyne. Jonathan Lemon.

Apologies: AssistSecretaryRon Turvey, Hon Treasurer:
Alf Sargent, PP Nahid Boethe, PP Nick Cervantes- Watson,

Minutes: The Minutesof the meetingheld on the 11^th January 2012 were approved and signed.

Matters Arising: (a) Peter Sorrell: President Johnreported
he had received no reponse to his letter to Peter asking him to re-consider his request to resign from the Club, but Paddy informed Council that Peter was concerned that he was not up to date with his subscriptions. David West said he would inform Alf Sargent. Mike Smith offered to assist Alf in collecting if required. ACTION DW.
Matters Arising Ctd: (b) Membership Enquiry: Colin would chase this up. ACTION CM.

(c) “ The Way Forward Meetings”: Colin then reported to Council the main topics covered by these meetings which included the following:
1. Improvements should be made to the structure of the Club
2. Committees should be more active,the Chairman must give regular reports to the Club so we do not become just
a Luncheon Club.
3. A rotation system should be applied to the Commitees every Rotary Year.
4.The strengths of individual members must be ascertained and used.
5.New members
Following further discussion on these and other points raised President Elect Gary then outlined his plans for the Rotary Year 2012/2013. He said he would like to see the Club more involved with District, ie: better attendance at District Assembly and Council meetings.
The Club would be informed of these plans and every member would be encouraged to become more active.
ACTION ALL MEMBERS.

Secretary’s Report: David informed members that Frank Actons Leave of Absence should be extended to the end of the Rotary Year ie: 30^th June 2012, this was approved. David would write to Frank. ACTION DW.

Secretary’s Report ctd: David reported that an e-mail had been sent to members of the Club by our Honorary Member Tom Borland inviting them to attend a Charity Boxing Match in Milton Keyes. As no one was able to accept the invitation he suggested a donation to the Charities involved was made. Council agreed £ 250. David would inform Tom ACTION DW.

A letter had been received from Peter Saville resigning from the Club and requesting he be made an Honorary Member. Council agreed and a proposal will be put to the Club at a Special General Meeting on the 22^nd March 2010 ACTION DW

Treasurer’s Report: Davidreported that subscriptions due to District and R I B I had been paid. A deed would be drawn up appointing Mike Smith as a replacement for Alf Sargent who was retiring as a Trustee of the Club’s Charity Fund.
ACTION JL.

Club Service: It was decided to hold a President’s Night on Thursday 31^st May 2010, Mike Smith would make enquiries to see if his Golf Club would be available. ACTION M S.

Community & Vocational: Jonathanreported that Northwick Park Rotary Club would not be participating in this years “Kids Out” at Thorpe Park this year. He asked Council if Harrow could assist Edgware & Stanmore. After further discussion it was agreed that the club should participate and a Fundraising Event would be held for Kids Out.

International: Nick Cervantes-Watson had submitted the following report ie:
1. 2012 Music Festival in Sarrono: We heard at the end of last week that the music festival had been cancelled due to organisational problems.
2. International Reunion 2012: We heard from Mantes that they were no longer offering the 2 day extension on the trip.
22 of our members will be attending. I will be asking them for the balance of the money before the end of this month so it can be transferred to Mantes.
3. International Reunion 29^th to 31^st May 2014: The club discussed 3 possible venues for the reunion which we are due to host in 2 years time. Brighton was rejected and the club was more or less evenly split between Bournemouth & Canterbury. Unfortunately Canterbury had to be ruled out because of a lack of suitable hotels and Bournemouth has now been agreed as the location. Mike Smith and I will be visiting 3 hotels on Friday 24^th February. They are the Highcliff Marriott, The Queens and The Royal Bath. We will
report back after our visit. Once a hotel has been decided on we will start to plan an attractive itinerary.
4. Project Muso: I will be arranging a suitable date with Alan Haine to talk to the club and give them an update on the continuing work of the charity with whom we worked on the Malaria project in Mali.

Fundraising: Satreported that because no one from Barclays Bank had been able to attend the Quiz on the 4^th February because of the adverse weather they could not sponsor the event. However they would be raising money by holding two raffles.

ROTARY CLUB OF HARROW
COUNCIL MINUTES
11^th JANUARY 2012

Present: President John Newby,Hon Secretary David West,Assist Secretary Ron Turvey, PP Nahid Boethe, PP Colin MacDougall, PP Gary Banger, PP Mike Smith,Sat Bose.

Apologies: Hon Treasurer Alf Sargent, PP Tony Arens, PP Nick Cervantes- Watson, Jonathan Lemon, Alan Haine.

Minutes: The minutes of the meeting held on the 7^th December 2011 were approved and signed.

Matters Arising: (a) Rotaract Accounts, David West then informed Council that the accounts with Santander had now been closed and the balances credited to the club accounts ie
£56.61p into the General Account and £359.16.Alf Sargent would now be instructed to write to the other two sponsoring Rotary Clubs Northwick Park and Pinner concerning the allocation of these monies. ACTION DW

Secretary’s Report: David reportedthat the R I Data Base had been updated with the details of the new officers elected at the Mini-A G M in December, all members details have also been updated. He also informed Council that the Comfort Hotel had increased our meal charges from the 1^st January 2012 to £12.50p, it was therefore agreed that the lunchtime meal charges would be increased to £12.50p for visitors and those member who paid weekly from the 1^stFebruary 2012.

Club Service: Membership: Colin reported he had dealt with
two prospective membership enquiries , one person would be joining another club, but he was waiting to hear from the other one.
Colin also reported that a meeting would be held on the 18^thJanuary to discuss “The Way Forward for the Club” in an attempt to encourage more activity in the Club.
President John reported he had received a letter of resignation from Peter Sorrell. Following a discussion he was instructed by Council to write to Peter asking him to re-consider his Request. ACTION JN.

Community and Vocational: David reported he had received a request from” Kids Can Achieve” for a donation.
Sat Bose informed Council that the sponsorship of £750 provided by Barclays Bank in respect of the forthcoming Quiz would be forwarded direct to this Charity.

International: Various means of transport were discussed concerning the International re-union in May.

Fundraising: David West reported that local clubs had been informed of the quiz on the 4^th February. Sat said that both both Barclays Bank and Kids Can Achieve would have a table. It was hoped to have at least 9 Tables of 10. It was also decided that Sat and President John should decide which charities would benefit from the money raised.

President 2012/13 Gary Banger, President Elect 2013/14
Keith Tomson, Hon Secretary 2012/2013 David West,
Assist Secretary 2012/2013 Ron Turvey, Hon Treasurer
2012/2013 Alf Sargent. These would be considered at the Mini A G M .

President’s Report: President John who had attended a
meeting at District on behalf of the club provided Council
with the following information . (a) York Gate would be manned by Rotarians during the Olympics. (b) Home hosting
would also be offered to visiting Rotarians. (c) Volunteers
would also be sought to clean the Olympic Village! Charities
could benefit from this scheme.
The District Governors for the following three years would be: Eve Conway 2012/2013, Dick Nathan, 2013/2014,
David Palmer, 2014/2015.

Secretary’s Report: David informed Council that the minimum required for lunch had now been reduced to 16.
He also reported that Peter Saville, due to his circumstances, may well in the future apply to become an Honorary Member of the Club.
Treasurer’s Report: Alf then informed Council that he felt he could no longer continue as a Trustee of the Club’s Charity
Fund. Mike Smith then agreed to replace him. ACTION AS DW JL & MS.
He then presented the Club Accounts for the year ending
30^th June 2011 in doing so he said that the budget for the next twelve months would be very tight.
David West proposed and Mike Smith seconded that these be presented at the Mini A G M on the 8^th December 2011.
Approved by Council.
ctd.

Treasurer’s Report ctd: In a break with tradition and agreed by Council, Alf then presented the Charity Fund Accounts to Council. President John proposed and Nahid Bothe seconded that these should be presented at the
Mini A G M.

Club Service: President John said he had names of propective members in mind and his target was still five for
the Rotary Year.ACTION.JN
Community and Vocational: A request for assistance was
passed to Nahid Bothe Chairman of this committee.
ACTION NB.
International: President John then informed Council that all
member Clubs of the International Commission had received a request to assist the Saronno Club to mark its 50^th anniversary by contributing to a scheme to assist a hospital at
Grajau in Brazil . This project would be to purchase an emergency generator at the operation block.
Council agreed to contribute 500 euros.
At the commission meeting in November Mantes la Jolie
had requested the number from each club who would be attending the international reunion next year.

Present: President John Newby, Hon Secretary David West, Hon Treasurer Alf Sargent, PP Gary Banger,
PP Tony Arens, PP Colin MacDougall, Sat Bose,
Jonathan Lemon.

Minutes: The minutes of the meeting held on the
10th October were approved and signed.

Matters Arising: (a) Rotaract Accounts,David West reported that the accounts held with the Nationwide
Building Society had now been closed and the balances
transferred into Harrow Rotary Club accounts ie: £1658.76p to our Charity account and £663.62p to
the our General account. A letter had been sent
to Santander concerning the Rotaract Club’s accounts with them.
(b) Mini AGM on 8th December 2011 ( Nominations for
President 2012/13 and President Elect 2013/14).
Colin MacDougall reported that Keith Tompson had informed him he could not accept the nomination for
President 2012/13 because of pressure of business.
Council then discussed various members who may accept the nomination, President John said he would discuss the matter with Alan Haine. ACTION JN.
Secretary’s Report: David reported that he had received nominations for Assistant District Governor
2012/13, it was agreed that these should be discussed
at our lunchtime meeting on the 10th November.
He had also received an e mail from Eve Conway District Governor Elect 2012/13 requesting the President Elect for 2012/13 or a representative of the club to attend a meeting at York Gate on the 28th November 2011.
As we had no President Elect, President John said he would attend. ACTION JN.
A request had also been received from Harrow Young Muscians for our patronage to be renewed at a cost of
£60, this was agreed ACTION AS.

Treasurers Report: Alf expressed his concern at the level of recent attendances at Club meetings as these had been below the minimum of 18 agreed with The Comfort Hotel as at least ten of our members paid weekly for their lunches .David West said he would attempt to re-negotate this number to 16. ACTION DW.
Alf then informed Council that he wished to resign from the Trusteeship of the Charity Account as he did not think it was compatable with his present position as Treasurer. It was suggested by David West supported by Jonathan Lemon the other Trustee that Mike Smith should be asked to become a Trustee. ACTION DW.

Club Service: President John informed Council that Norman Kimber had agreed to speak to the Club at the
Guest Evening on 26th January 2012. It was agreed to invite other local Rotary Clubs, Gary would design a flyer.ACTION GB.

Colin and President would arrange a membership meeting as soon as possible. ACTION JN & CM

Fund raising: Sat raised his concern as no Gift Aid had been claimed for the Garden Party! it was decided to ask Mike Smith to take on the responsibility for claiming Gift Aid. ACTION JN.
He would request raffle prizes at the next club meeting
for the Charity Evening on the 16th December 2011.

Any Other Business: David West expressed his concern at the lack of Chairman’s Reports being presented at Council Meetings. It would appear that the various Club committees were not meeting on a regular basis. Many members of Council shared his concerns.
This would be discussed at the next Club Meeting on 10th November.

Present: President John Newby, Hon Secretary David West,
Assist Secretary Ron Turvey, Hon Treasurer Alf Sargent
PP Gary Banger, PP Tony Arens, PP Colin MacDougall,
PP Mike Smith, Sat Bose, Jonathan Lemon.

Minutes: The Minutes of the meeting held on the 12thSeptember were approved and signed.

Matters Arising: (a) Rotaract Accounts, David West reported he will be writing to Santander concerning the accounts held with them. A check will be made with the Nationwide to make sure the accounts have been transferred into Harrow Rotary Club Accounts. ACTION DW.
(b) President 2011/12, President John had been unable to discuss the matter with Keith Tomson, but will do at a later date. ACTION JN.

Secretary’s Report: David West suggested that we hold a Guest Evening at Pinner Hill Golf Club on 26th January 2012
Council agreed. The Nurses who assisted us at the Stroke Awareness Day in October and their partners would be invited as well as people who had helped at the Garden Party in July. ACTION DW & CM.

Treasurer’s Report: It was agreed to renew our subscription to “Harrow in Europe” of £14.

Club Service: Membership Colin and President John would
be meeting in the near future to discuss the matter.
ACTION CM & JN.
Community & Vocational: It was agreed to make a donation of £250 to the “Weldon Activity Group”
International: President John reported that himself and Jean had hosted a member of the Argentina G SE team which had recently made a presentation at Northwick Park Rotary Club. The International visits to Verona and the Loire Valley
would be discussed at the club meeting on 13th October.
Foundation: Gary reported that no Ambassadorial Conference would be held next year because of the new
Financial arrangements.

Fundraising: Sat reported that the Charities to benefit from
the Charity Evening to be held on the 16th December would be Micheal Sobell and Ali’s Dream.
Our Charity Quiz would be held on Saturday 4th February 2012 at Harrow Civic Centre.
Any Other Business: A letter would be sent to John Lewis
thanking them for supplying a bed for a gentleman in Harrow, following a request form Harrow Social Services ACTION JN.

Present: President John Newby, Hon Secretary, David West,
Assist Secretary: Ron Turvey, Hon Treasurer, Alf Sargent
PP. Gary Banger, PP Colin MacDougall. Jonathan Lemon.

Minutes: The minutes of the meeting held on the
15th August were approved and signed.

Matters Arising: Rotaract Accounts: The Accounts held with the Nationwide Building Society have now been transferred into the Club Accounts. Arrangements would be made for the accounts held with Santander to be transferred. ACTION DW

President Elect 2011/12: President John had made no contact with Keith who had been away. ACTION JN

President John then informed Council that he had received a letter from Alan Solomons resigning from the Club due to pressure of work. Council reluctantly accepted this and instructed President John to thank Alan for the dedication and service he had given to the Club.

COMMITTEE REPORTS.
Club Service: It was decided that the the Mini AGM would be held on the 8th December 2011, and a Guest Luncheon would be held on Thursday 29th December 2011.
Membership: Colin would act as a mentor to Bob Aitcheson.
President John said he would discuss membership with Colin
but would attempt to find prospective members from various Groups. ACTION JN & CM.

Community & Vocational: It was agreed to make the following donations
ie: £250 to Mary’s Meals, £1000 to Rotary Foundation,
£300 to Guide Dogs for the Blind, £250 to Help the Heros.
ACTION AS.

Fundraising: A quiz would be held on Saturday 4th February 2012. President John would organise Safari Dinners.
ACTION JN.
President John informed Council that Premier Inns were very
sympathetic towards Rotary, if a Charity event was held at one of their venues they would match the proceeds.
Any Other Business: Jonathan lemon said we had been drawn against Golders Green in the First Round of the District Quiz.

Date of next meeting: Monday 10th October 2011 at President John’s House. ( 5.45pm for 6pm)

Present: President John Newby, Hon Secretary David West,
Assist Secretary Ron Turvey, Hon Treasurer Alf Sargent,
PP Gary Banger, PP Tony Arens, PP Colin MacDougall,
Sat Bose, Jonathan Lemon.

Minutes: The minutes of the previous meeting held on the
13^th July were approved and signed.

Matters Arising: Rotaract Accounts: It was decided to close these accounts and transfer the balances to “Harrow Rotary Club” accounts. ACTION CM,DW, GB.
President Elect 2011/2012: President John said he would discuss the matter with Keith Thomson to see if he would
re-consider his decision not to stand. ACTION JN.

Secretary’s Report: David West suggested that perhaps the District Secretary’s Notices should be published on the Web Site. However it was decided it would be better to inform members of any items of interest at the weekly meetings.
ACTION DW & JN.

Hon Treasurer’s Report: Alf was given permission to pay the R I BI & District subscriptions based on the numbers of members in the club as at 1^st July 2011 ,excluding
Alan Solomons whose future membership of the club is uncertain. ACTION AS.
A paymenthad been made from the Charity Fund of £1065.04 to Project Muso.

Club Service:Membership: BobAitcheson was inducted on the 28^th July 2011.President John had spoken to the Headmaster of Shaftesbury School concerning the possibility of recently retired Teachers joining Rotary. There were none at the moment, but he would see if there were any previous retirees who were interested. President John said he would persue this course of action with other groups. A meeting would also be arranged with Colin to discuss membership. ACTION JN & CM.

Community: David West said five Nurses had agreed to help on Stroke Awareness Day on Saturday 1^stOctober 2011.

Foundation: It wasproposed by Gary Banger and seconded by David West that the Club Memorandum of Understanding
in respect of Rotary Foundation be approved by the Club.
All in favour. ACTION GB & JN

International: PresidentJohn said he and Gary would represent the Club at the Sarrono Club’s 50^th birthday celebrations later in the year.

Fundraising: Sat reportedthat the next Charity Dinner would be held on the 16^th December 2011 at the Metropolitan police sports club in Bushey. Barclays Bank would give a donation of £700 to whichever Charity was supported.

It was decided not to have a Stall at the Pinner Village Show run by Pinner Rotary Club on Saturday 17^th September 2011.

Date of next meeting: Monday12^thSeptember at President John’s house. (5.45 for 6pm.)

Present: President John Newby, Hon Secretary David West,
Assist Secretary Ron Turvey, Hon Treasurer Alf Sargent, PP Tony Arens, PP Colin MacDougall, Jonathan Lemon, Sat Bose.
By Invitation Alan Haine, Fatima Nathoo

Minutes: The minutes of the previous meeting held on the 7th June 2011 were approved and signed.

Matters Arising: Rotaract Accounts . This matter would be discussed at the next Business Meeting of the Club on the 21st July 2011.

Secretary’s Report: Two requests for leave of absence had been received one from I P P Peter Sorrell requesting twelve months because of business pressures. Council agreed six months to the 31st December 2011. ACTION RT
The other one was from Alan Solomons, following a discussion a vote was taken on a proposal of an extension of three months to 30th Sepember 2011.
Result: 6 for,1 against, 1 abstention. ACTION R T

Treasurer’s Report: Alf reported he was sending out demands for subscriptions from members. A query had arisen concerning a payment regarding Frank Acton from Vilvoorde, but this had now resolved itself.COMMITTEE REPORTS.

Club Service: At a recent meeting Keith Thompson had informed the Club he could no longer carry on as President Elect 2011/12 because of business pressures.
Bob Aitcheson is to be inducted on the 28th July.
President John said he was having a meeting with the headmaster of Shaftesbury School to see if any of the teachers who were retiring would be interested in joining Rotary. ACTION J N

As we could not meet at The Comfort Hotel on the 22nd,29th,September and the 6th of October, it was decided to hold Lunchtime meetings at The Masonic Centre on the 22nd September and the 6th October with a Guest evening at Pinner Hill Golf Club on the 29th September. ACTION C M

Community and Vocational: The Stroke Awareness Day will be held Saturday 1st October 2011. David to inform the nurses. ACTION DW
It was agreed to make a donation of £200 to The Hillingdon Hospital NHS Foundation Trust to assist in the purchase of Retinal Imaging equipment. ACTION AS

Jonathan Lemon reported that “Kids Out” had made a surplus this year thanks to the Thames Bridges Walk organised by the Rotary Club of Edgeware and Stanmore; it was hoped to involve all three Clubs next year.
He also informed Council that a proposal had been made from District that next years Kids Out be held at the Para Olympics. More details to follow.

Foundation: Gary Banger and John Branch would attend the Foundation meeting on the 21st July 2011.

Fundraising: The final arrangements for the Garden Party on the 17th July were discussed.

Present: President Peter Sorrell, President Elect John Newby
I P P Nahid Boethe, Assist Secretary David West, PP Tony Arens, PP Colin MacDougall, PP Gary Banger, Sat Bose.

Apologies: Hon Secretary Ron Turvey, Hon Treasurer Alf Sargent, PP Mike Smith, Jonathan Lemon.

Minutes: The minutes of the meeting held on the 9th May were approved and signed.

Matters arising: Rotaract Accounts. Gary was still waiting to hear from the Rotaract District Chairman concerning the possible formation of a new Club in Harrow.

Club Service: The Secretary was instructed to issue a ten day notice in respect of Robert Aitcheson. ACTION DW.

A further Leave of Absence from the 1st July 2011 to the 31stDecember was granted to Frank Acton. ACTION DW

Following a discussion concerning the trial period between the 1st April and 30th June 2011 regarding meeting times it was decided to recommend to the club that normal meeting times are adopted as from the 1st July 2011 ie: Thursday Lunchtimes 12.30 for 12.50pm, 5th Thursday in the month 7.15 for 7.45pm. Guest Evening.

Community & Vocational: It was decided to assist
Shaftesbury School with the cost of the food for their Annual Barbeque but with a limit of £150.

We were still waiting to hear from St Ann’s Centre re: the 1stOctober 2011. ( Stoke Awareness Day). ACTION GB
International. John Newby reported that the recent International re union in Ostend had been a huge success most Council members agreed. He had congratulated
the Rotary Club of Vilvoorde for their excellent organisation during the visit.

The Music Festival in Sorrono was also a success between 300 and 400 attended the Final Concert.

Foundation: Gary reported there was was a new scheme concerning Ambassadorial Scholars which involved signing a Memorandum of Understanding, before a Club can host a Scholar. It is hoped that John Branch will be able to attend a meeting on the 21st July when he can sign on behalf of the Club. ACTION GB

Fundraising: At the club meeting on the 9th June arrangements would be made for members to visit other clubs to promote the Garden Party on the 17th July 2011.
Sat reported he now had new contacts with Barclays Bank and hoped to invite them to a club meeting.
It was hoped to hold a quiz in September.

Any Other Business: President Elect John Newby gave some more details about the new Rotary Year; his main Charity would be Foundation and his target was at least 100 US Dollars per member.

Matters Arising: (a) Rotaract Accounts, David West then
informed Council that the accounts with Santander had now been closed and the balances credited to the club accounts ie
£56.61p into the General Account and £359.16.
Alf Sargent would now be instructed to write to the other
two sponsoring Rotary Clubs Northwick Park and Pinner
concerning the allocation of these monies. ACTION DW

Secretary’s Report: David reportedthat the R I Data Base
had been updated with the details of the new officers elected
at the Mini-A G M in December, all members details have also been updated. He also informed Council that the
Comfort Hotel had increased our meal charges from the
1^st January 2012 to £12.50p, it was therefore agreed that the
lunchtime meal charges would be increased to £12.50p for
visitors and those member who paid weekly from the 1^stFebruary 2012.

Community and Vocational: David reported he had received a request from” Kids Can Achieve” for a donation.
Sat Bose informed Council that the sponsorship of £750 provided by Barclays Bank in respect of the forthcoming
Quiz would be forwarded direct to this Charity.

Fundraising: David West reported that local clubs had been
informed of the quiz on the 4^th February. Sat said that both
both Barclays Bank and Kids Can Achieve would have a table. It was hoped to have at least 9 Tables of 10. It was also
decided that Sat and President John should decide which
charities would benefit from the money raised.

Present: President Gary Banger, I P P John Newby, Hon Secretary David West,
PP Colin MacDougall, PP Tony Arens, PP Mike Smith, Sat Bose.

Apologies: Hon Treasurer Alf Sargent, Assist Secretary Ron Turvey, PP Nahid Bothe,
PP Nick Cervantes-Watson, Bob Aitchison, Lynn Vereenooghe Jonathan Lemon.
Minutes: The Minutes of the meeting held on the 11th September were approved and
signed.

Matters Arising: (a) Gift Aid: Mike Smith confirmed that the forms had now been
completed and forwarded to the Inland Revenue.
(b) Charity Account Transfer: David reported that once Jonathan’s signature had been
verified the account would be opened. In the meantime Council gave permission for the two
outstanding payments to be made from the present Charity Account with the Nationwide.
(c) Northwick Park Quiz: This would be held on Saturday 23rd February 2013.
(d) Rotary Cupboard at Hotel : David reported that Tony and himself had checked the contents, and the duties of the Host Rotarian and the Duty Rotarian would be discussed at a
Lunchtime meeting. The Box of the more recent Banners had also been found.
(e) Youth Makes Music 2013: John Newby said that Nower Hill School had expressed an interest in taking part.
Secretary’s Report: David suggested that the Mini A G M takes place on Thursday 20th
December, Council Agreed.
Treasurer’s Report: The Club account balance amounted to £8972.65p and on the Charity account to £9115.98p. Council agreed to sponsor Harrow Young Musicians at a cost of £60 annually. It was also agreed to contribute £250 towards the cost of our scholars attendance at the District Conference. ACTION AS & DW

COMMITTEE REPORTS:
Club Service/ Club Administration: Several members present expressed their concern about the quality of the food at the Hotel. Colin and David would discuss the matter with the
Manager. ACTION CM & DW
Council agreed that the partners of the Nurses who helped us at Stroke Awareness Day and
partners of those who helped us at the Garden Party would be invited as the Club’s Guests
at the evening meeting on 29th November 2012. ACTION DW & CM

Membership: Council authorised Colin to interview Tril, a prospective member who had attended the Club on several occasions and to report back. ACTION CM
Colin also reported that he had been in contact with members of the public who had expressed an interest in Rotary at the PInner Village Show but no one wished to proceed any further although a Doctor said she would be prepared to give a talk to the Club on Hypnosis.

Community & Fundraising: Bob had now prepared schedules concerning the Christmas Collections outside three supermarkets in December. Council expressed the wish that Club members support Bob in this Fundraising exercise. Sat informed Council that the cost of the Charity evening at Bushey Metropolitan Sports Club on New Year’s Eve would be £47.50p.
A board would be circulated to all members requesting they indicate whether or not they would be attending by the end of November. ACTION DW.

International: Nick had now circulated a draft programme for the re-union at Bournemouth in 2014. John Newby and Nick would be attending the International Committee weekend in Spain commencing on the 23rd November 2012.

District: President Gary reported that the “R I BI Re-districting Proposal “would be discussed at the District Council meeting on October 31st.
In the draft proposal District 1130 would lose some important clubs but gain some more from other Districts. This would however be discussed at a lunchtime meeting and John Branch who will attend the meeting on the 31st would be instructed how to vote.

ROTARY CLUB OF HARROW. COMMUNITY & FUNDRAISING SUB COMMITTEE
NOTES OF THE MEETING HELD ON 26 Apr 13. 2pm post Lunch Meeting
Present:    Bob, Fatima, David, Colin, Nahid, Tony.     Apologies: Sat.

1.    The Swimathon plan produced as a result of the Brainstorming session at Fatima’s house on 19 March had been circulated to all club members.

2.    Reports back were made on the issues arising at the last meeting
A    St Johns Church Greenhill.
               Bob had a meeting with the new Vicar and a Rotary open day at the church in the summer and concert perhaps by Harrow Young Musicians was proposed for the winter. Action BA
C    Summer Garden party
   Date set for Sunday 7 July. Action Tony
E    Debenhams Store Collection.
   No date was set in April. Matter ongoing. Action Sat.
F    Harrow School Retiring collection from a concert.
   Contact not yet been made. Action Sat
G    Discussions with Virgin Money
   These are ongoing. Action Sat.
3.    Swimathon on Saturday 21 Sep 13.
The issue of the administration on the web site needs to be progressed with some expert help needed to build on to our present site or build a specific swimathon site. Action All

It was decided to raise the money for a specific nominated charity and include the words ‘and other Rotary charities’. Harrow MS Therapy Centre was suggested but other options would be looked at.

No update on possible sponsor. Action Sat

Visit to be made to the Swimathon being held at Hatch End Pool this weekend. Action BA

4.    Discussion took place on the proposal from Harrow Young Musicians that we do a joint venture or consider a donation. Bob reported back that their LBH Grant Funding had been cut almost in half. A donation of 500 pounds was agreed subject to council approval and this would be on agreement that they play at our proposed concert in the winter. Action Bob.

5.    Christmas Collections Dec 2013
Gary had received a strongly worded letter from the President of Pinner Rotary complaining about us collecting in Pinner. To be discussed at counsel. It was decided that the new Morrison’s at Harrow should be approached with a view to collecting there instead of Pinner. Action Colin to discuss with the Hatch End manager, whom he knows.

6.    Fundraising
Not discussed in Sat’s absence.

7.    Allocation of Charitable Funds
              Harrow MS Therapy Centre. Bob had visited the Centre and ascertained that they had plenty of equipment and what they needed was money to run the centre and employ the part time physiotherapist for longer. It was agreed that we would give them 300 pounds or alternatively make them our Swimathon charity. Action Council.
   Bob had visited Harrow Community Radio a voluntary community organization providing radio services and a voice for local people transmitting on the internet. It was agreed to give them a donation of 300 pounds and an invite would be given to Keith Chiller’s a founding member to speak at a Thursday meeting. Action Council approval

              The next meeting will be set in due course.

NOTES OF THE MEETING HELD ON 17 January 13. 2pm post Lunch Meeting
Present:    Bob, Fatima, David, Colin, Nahid, Sat.     Apologies: Tony.

1.    The minutes of the 15 November meeting were agreed. The meeting scheduled for 20 Dec had been cancelled due to the Christmas Collections that day.

2.    Reports back were made on the issues arising at the last meeting.
a     Sponsoring a local authority garden/ plot/ flowerbed etc.
Bob had not had time to do so as yet. Action BA
No reply had been received from the Churchwardens at St Johns Church in Harrow regarding our proposed joint venture. Action BA

b     Finding an empty shop for a period leading up to Christmas to host a Rotary publicity campaign. Bob had made enquiries with three estate agents and not received a response back from any of them.
C    The Rotary Christmas tree at All Saints Church had been on display for a week in December and was voted a great success by all members who visited.

D            The Christmas Collections on five days at local supermarkets raised £1,556 for the charity Ali’s Dream. Bob thanked all those members and friends who had ‘shaken’ the tins, particular thanks to Paddy and Fatima who put in many hours for the cause. The response from the membership as a whole had been somewhat disappointing.

3.    The Swimathon has been arranged for Saturday 21 Sep 13 in the afternoon and Harrow School have kindly agreed to give us the use of their swimming pool for free. Bob asked the members to put on their thinking caps as to what we need to do to make this a successful event. The ideas would be discussed at a brainstorm at the next meeting.

4.    Stroke Awareness Day would be held on Saturday 5 Oct 13, hopefully in St Anne’s Centre. Action David to seek their consent.

5.    Summer Garden Party. Tony to be approached to see if he was holding one this year and if so what date he had in mind. Action David.

6.    FUNDRAISING
The Raffle at Bushey Police Sports club on 31 Dec 12 organised by Sat in aid of the Headway North West London charity raised a total of £565, minus expenses leaving the total raised for the charity as £483.50.

The Rotary Quiz on the 2 Feb was discussed. Sat needed more members to make up tables and more members to help on the duty rota on the day.

A collection was proposed by Sat at Debenhams Store in Harrow on one of their Blue Cross sale Saturdays sometime in March or April. Action Sat

It was suggested that we contact Harrow School and request that we be considered as a recipient of one of the retiring collections at their Christmas Carol Concert. Action Sat.

Sat is in discussion with Virgin Money to act in partnership with the Club in some future fundraising event. Action Sat.

David had received a request for funding from the Harrow Young Musicians. It was decided that we should enter into a discussion with them to see how they could help us with some community event. Action David.

David had received a request from the Department of Cardiac Research at Northwick Park Hospital requesting a donation. Action Bob to research.
Allocation of Charitable funds
Harrow Women’s Centre to be granted £300
Nahid’s Chinese Charity to be granted £250
7.    The next meeting will be after the Thursday Lunch on 28 February.

ROTARY CLUB OF HARROW. COMMUNITY & FUNDRAISING SUB COMMITTEE
NOTES OF THE MEETING HELD ON 15 November 2012. 2pm post Lunch Meeting
Present: Bob, Fatima, David. Apologies: Colin, Tony, Nahid and Sat.

2. Reports back were made on the issues arising at the last meeting.
a Sponsoring a local authority garden/ plot/ flowerbed etc.
Bob was given a contact number for LBH parks and gardens department to pursue what help they could provide on small garden but has been unable to contact either of the people concerned. Enquiries regarding the individuals to be made through LBH. Action BA
The suggestion to get the LBH to embrace a Rotary sign in conjunction with their welcome to Harrow road signs has not progressed as yet. Bob first dealt with the alternative suggestions which were signs in the grounds of the church opposite Debenhams or in the grounds of the garden centre near Northwick Park roundabout.
Bob also surveyed the site at Northwick park roundabout and did not think it was suitable as that whole stretch of fence and grounds within are a bit down market and dowdy and already cluttered with Garden Centre signs and special offers.
Bob has had discussions with two of the Churchwardens at St Johns Church in Harrow and they seemed quite receptive to the idea and will take it to their meeting on 21 Nov.

B Staffing an empty shop for a period leading up to Christmas with a Santa’ Grotto. Action BA.
Bob surveyed Harrow town centre and found five empty shop premises along the length of Station Road which would be suitable for a Rotary display (it was decided that we would be unable to staff a Grotto due to the Supermarket collections). He has been able to contact three of the estate agents so far and awaits a response.

Bob has spoken to the manager of the Harrow School Enterprise company who appeared receptive and asked for the request in writing. Action BA
3. At a suggestion from Paddy, Bob has agreed that the Club would enter a tree for the All Saints Church, Harrow Weald Christmas Tree Festival. “the tree may be real or artificial and you may decorate your tree however you wish to imaginatively reflect your group. Action BA

4. Sat was absent and the fundraising actions for him were put over to the next meeting;

The Christmas Collections at three Supermarkets and list of dates and requests for helpers had been in the Lunch Folder for a couple of weeks but volunteers were still needed to fill several dates. Bob will raise the matter at next week’s lunch. Action BA
The Raffle at Bushey Police Sports club would go ahead on 31 Dec 12. Action: Sat to write to companies for raffle prizes. Awaits update. Fatima suggested that Sat introduce her to possible contributors and she could then help him. Action Sat

5. A further discussion took place on Charitable Funds and David stated that just over £5K was available in the charity fund. The decision on what percentages should be allocated to what organisations was put over to a better attended meeting.

Nahid had suggested a charity based in China but this was put over until she could attend a meeting to discuss it. However decisions were made on making the following donations to local organisations who had made requests (subject to council approval).

6. £250 to the Paxfold Social Committee in Stanmore to assist them in getting an internal Post Box Collection Service from Royal Mail to assist the elderly, housebound and frail residents of the centre in winter. The total cost of their project is estimated at £1K.

ROTARY CLUB OF HARROW. COMMUNITY & FUNDRAISING SUB COMMITTEE
NOTES OF THE MEETING HELD ON 18 October 2012. 2pm post Lunch Meeting
Present: Bob, Fatima, Colin, David, Tony. Apologies: Nahid, Sat

2. Reports back were made on the ideas suggested in Aug.
a Sponsoring a local authority garden/ plot/ flowerbed etc.
Bob reported that LBH contracted out the sponsorship to a company called Market Force. They do 12 month contracts on Roundabouts but you get it in its present condition. If we want it upgraded they will do it and charge us for the work. The average cost of sponsoring a roundabout in LBH is £3K, some are a little less but most are a lot more. It is a commercial enterprise. They do some gardens but sustainable plants only, no bedding plants as there is no watering and they do not replace stolen or damaged plants. Bob was given a contact number for LBH parks and gardens department to pursue what help they could provide on small gardens. Action BA.
Decision: The Group agreed that the cost of sponsoring roundabouts was too expensive for Rotary and should not be pursued any further.
It was suggested that an alternative would be to get the LBH to embrace a Rotary sign in conjunction with their welcome to harrow road signs. Alternatives were in the grounds of the church opposite Debenhams or in the grounds of the garden Centre near Northwick park roundabout. Action BA
b Getting involved in the Harrow Marathon by assisting with water distribution points or some other aspect of the event.
It was ascertained that the harrow marathon had not been held since 2002 and there was no meaningful replacement.
Decision: This matter is complete.

c Staffing an empty shop for a period leading up to Christmas with a Santa’s Grotto.
Colin had spoken to Gibbs Gillespie who suggested that we identify suitable premises and then approach the relevant estate agent and discuss options. Action BA.

Bob had spoken to a contact who works at the Harrow School swimming pool. The school now runs the sports centre on a commercial basis but his contact would make some enquiries and provide a suitable person to approach for further discussions. Action BA

It was suggested that if that was not feasible a sponsored run might be an alternative.

e Bob met with a representative from the Harrow Women’s Centre and later attended their AGM. There may be scope for us to provide some service and practical help to the organization.

Decision: A member of their Committee has been invited to speak at the lunch meeting on 8 Nov.

3. Stroke awareness day was held in St Anne’s Centre on 6 Oct and 140 people were tested. It was decided after discussions with GB that the competition to name the ‘Polio Bear’ would not be used at this event.

4. Sat was absent and the fundraising actions for him were put over to the next meeting;

Bob had arranged Christmas Collections at three Supermarkets and list of dates and requests for helpers were now in the Lunch Folder.

ROTARY CLUB OF HARROW. COMMUNITY & FUNDRAISING SUB COMMITTEE
NOTES OF THE MEETING HELD ON 25 SEPTEMBER 2012 AT 6PM AT BOB’S HOUSE
Present: Bob, Fatima, Colin, David, Tony, Sat. Apologies: Nahid

2. Further discussion took place on the ideas suggested in Aug
a Sponsoring a local authority garden/ plot/ flowerbed etc. Action BA
b Getting involved in the Harrow Marathon by assisting with water distribution points or some other aspect of the event. Action. BA to contact LBH.

c Staffing an empty shop for a period leading up to Christmas with a Santa’s Grotto.
Action. CM to research possible venues and discuss the pros and cons with local estate agents.

d Sponsoring a borough wide swimming event possibly at Harrow School. Action BA to approach Harrow School.

e Bob met with a representative from the Harrow Women’s Centre and later attended their AGM. There may be scope for us to provide some service and practical help to the organization.

3. The Club had an information stand at Pinner Village Show on 15 Sep. Various members helped man the stand several names were collected of interested people. Bob gave the list to Nahid to arrange contact through the Membership Sub Group. It was decided that next year we should incorporate some fundraising event on the stand.

4. Stroke awareness day would be held in St Annes Centre on 6 Oct and a competition to name the ‘Polio Bear’ would be incorporated in the stand in an attempt to encourage children asnd their parents to the stand.

Bob had arranged Christmas Collections at three Supermarkets and list of dates and requests for helpers would be published shortly.

Sat had been in discussion with Debenhams and a collection at their store in early 2013 was a possibility.

Gary’s suggestion that Saracens Rugby Club be approached regarding fundraising through selling tickets for their occasional matches at Wembley Stadium. Action Sat to research

The Raffle at Bushey Police Sports club would go ahead on 31 Dec 12. Action: Sat to write to companies for raffle prizes.

Fatima raised the problems she faced in visiting stores for gifts for the Garden party and suggested that written request should be made several months before the event. To be actioned in 2013.

6. A discussion took place on Charitable Funds and it was clarified that most of the community disbursements would be discussed at our meetings and referred to Council for a decision.

ROTARY CLUB OF HARROW. COMMUNITY & FUNDRAISING SUB COMMITTEE
NOTES OF THE MEETING HELD ON 16 Aug 12 at 2 pm
Present: Bob, Nahid, Colin, David, Tony. Apologies: Sat, Fatima

1. The Discussion Paper circulated by Bob on 9 Aug was the main topic of discussion and the group concentrated on Service in the local community of Harrow in preparation for producing an action plan for the next year.

2. It was decided that the club should look towards raising its profile in the Borough by undertaking various projects which would also provide a service to groups or individuals within harrow and at the same time provide us with much needed publicity. In addition to our long standing events of Stroke Awareness day, Kids Out and the BBQ Supplies for Shaftesbury School we would consider other projects. An annual calendar of Borough wide events would be useful.

What is Community and how does Rotary relate to it?
Is it Borough of Harrow, further afield, National or International?
What do we in Harrow Rotary want to achieve within Community?
Do we do it alone or in partnership with others, if so who or what?
Do we want to provide:  Money/Donations
    Practical help
    Physical help
    Goods & Services
    Undertake Projects
    Our member’s time
    Self-publicity events
    What else
Who do we want to provide it for:
    Local community as a whole
    Further afield
    Individuals
Selected groups or organisations, ie children, teenagers, adults, elderly, infirm, disabled, learning difficulties, medical problems, charities, clubs etc
How do we publicise Harrow Rotary and or provide a service:
    Displays/ Stands/ shops/shopping centres
    Give away’s
    Local fairs and shows
    Street collections
    Shop collections

What are the constraints on us as a club:
    Number of members
    Number of active members
    Physical ability of members
    Time availabity of members
    Money available

FUNDRAISING
Sat is the lead member for Fundraising within the Club and he will produce a list of proposed fundraising events for the coming year for discussion.
The issues shown above are not definitive by any means they are just a few thoughts to generate discussion. You may have much better ideas on how we interact with Community or how should raise money. Think about it and come to the first sub committee meeting armed with your own ideas or best practice from other Rotary Clubs.
Hopefully we can then plan our Community campaign for the next year.

a Having a promotional stand at Pinner Village Fair on Saturday 15 Sep 12. Action BA to liaise with Pinner Rotary.
a Sponsoring a local authority garden/ plot/ flowerbed etc. Action BA
b getting involved in the Harrow Marathon by assisting with water distribution points or some other aspect of the event. Action. BA to ask PL to seek a contact at the LBH.

c Staffing an empty shop for a period leading up to Christmas with a Santa’s Grotto. Action CM to research possible venues.

d Sponsoring a borough wide swimming event possibly at Harrow School. Action BA to approach Harrow School.

e Working with the Harrow Women’s Centre to provide practical help and physical assistance when appropriate. Action BA to liaise.

4. Due to Sat’s absence Fundraising matters were put over to the next meeting.
5. Due to time constraints the other issues in the discussion paper were put over to the next meeting.
6. The next meeting will be an evening meeting at Colin’s house and prior to the next Council Meeting on 11 Sep. ( Date has since been notified by Colin as WEDNESDAY 5 SEP at 6PM)

DISTRICT SECRETARY’S NOTICES
7 DECEMBER 2012 - No 21-2012-13

NEWS FROM THE DISTRICT TEAM

ANNUAL PAUL HARRIS DINNER
The District 1130 Dinner 'Celebrating Paul Harris' will be held on the evening of Wednesday 5th June 2013 at the Imperial Hotel, Russell Square. Contact Alec Everitt (Barking) for details - aleceveritt@ymail.com

ATTENDANCE REPORT FOR OCTOBER
See attached

DISTRICT CAROL SERVICE - MONDAY 10 DECEMBER - FINAL REMINDER
District Governor Eve and Robert look forward to welcoming as many people as possible to this year’s Carol Service, which will be at St Marylebone Parish Church, Marylebone Road, NW1 (opposite York Gate). The Service will start at 7.00pm (prompt), any Rotarian or Inner Wheel member willing to be in the choir should contact Rtn Norman Brooker on 07704 442134 (mobile) or e-mail fnbrooker@btinternet.com. Gifts for children in The Royal London Hospital will be accepted during the service. These should be clearly marked with either “BOY” or “GIRL” and the appropriate age. Mulled wine and mince pies will be available afterwards at 6 York Gate.
Please confirm your attendance, Rotary Club and number of people to Rtn Lucille Parker by e-mail parkerlucille@msn.com as numbers for catering will be appreciated.

REDUCED ESCALATOR SERVICE AT BAKER STREET
Until March 2013 there is no escalator service to or from the Bakerloo and Jubilee Line ticket hall due to refurbishment work. Access to and from these lines is via fixed staircases. A one-way system will operate during peak hours (0700-1000 and 1600-1900). TfL advises passengers to use Marylebone, Regent’s Park or Great Portland Street stations instead.

FORTHCOMING EVENTS
The following are just some of the opportunities for fellowship and service planned for the next few weeks. For a full list please check “About Rotary - District Calendars” on the district website:
Dec 10 (Mon) District carol service
Dec 11 (Tue) Pre-PETS - (for Presidents-Elect)
2013
Feb 21 (Thurs) District Council
Feb 23 (Sat) Rotary Day
Mar 5 (Tues) District Officers Training Seminar (DOTS)
Mar 18 (Mon) Youth Makes Music at Royal Festival Hall
Apr 12-14 RIBI Conference in Harrogate
Apr 18 (Thu) Presidents-Elect Training Seminar (PETS)
Apr 20 Know Your Blood Pressure Day (formerly “Stroke Awareness Day”)
Apr 22-24 Inner Wheel Conference in Plymouth
May 9 ((Thurs) District Council
Jun 5 (Wed) “Celebrating Paul Harris” - District dinner at Imperial Hotel, Russell Square
Jun 22-26 RI Convention in Lisbon
Jun 30 (Sun) District handover at Porters Park Golf Club
July 9 (Tue) Reception for Presidents
July 11 (Thu) Reception for Presidents

NEWS FROM THE CLUBS

CHRISTMAS EVENTS
Members planning to visit another club over the Christmas / New Year period are strongly advised to check with the secretary of the club concerned as many clubs will be either cancelling or holding special events during that time.

ROTARY CLUB OF BALHAM
The Rotary Club of Balham will not be meeting until 8th January 2013

ROTARY CLUB OF BUSH HILL PARK
Change of Sports Officer to: Ben Grant, 104 Old Park Ridings, Winchmore Hill, N21 2EP
(H) 020 8360 0784 (O) 020 8344 877 (E) ben@secureseal.com

ROTARY CLUB OF CHELSEA
New venue: The Cadogan Hotel, 75 Sloane Street, London, SW1X 9SG. Underground Stations: Knightsbridge, Sloane Square, Bus Routes 19, 22, 137, 452, C1

ROTARY CLUB OF LONDON
The Rotary Club of London will be holding its Christmas lunch on Monday 17th December, 2012. Whilst this is the normal meeting day, on this occasion places have to be pre-booked. If anyone who has not booked and is planning to come, please urgently contact the club's Administrator, Lt. Col Cyril Halstead, tel: 020 8363 7867, e-mail: RotaryLondon50@aol.com
The club will not be meeting 24th or 31st December, 2012.

ROTARY CLUB OF WESTMINSTER EAST
The Rotary Club of Westminster East will be having a Christmas Celebration this Saturday 8 December 2012, starting from 7pm, at 6 York Gate. This will be a fundraising event in support of the Club’s charities and projects. If you wish to attend (or if you otherwise wish to make a donation in support) please email Michael Carras (michael@carras.co.uk) to reserve, as places are limited.

SPEAKERS CORNER

WHITTINGTON HOSPITAL
I'd really like the opportunity to meet with rotary clubs, especially around Haringey and/or Islington area to present on about our work at Whittington Hospital Charitable Funds. Whittington Health (part of the merger with NHS Haringey and NHS Islington) aims to provide the very best care for patients and service users from our 400,000-strong local community. With your help, we can support acute and community services by raising money to purchase vital equipment, improve patient and family areas and training for staff. I would welcome the chance to meet with key members or attend a rotary club meeting to talk about what we do, and how the rotary clubs could become involved in helping us achieve your goals through fundraising. I'm not sure if you are aware but the Rotary Club - Islington, Highgate and Mussel Hill are holding a quiz night for us in Feb 2013 - which promises to be a fantastic night for all. However, it would be great to meet with other rotary clubs in the area to talk to them about Whittington Health. Cordelia Hughes, Community Fundraising Manager Whittington Charitable Funds, 07795 355 329 or extn: 4259